Why you need a wedding planner

In this article, we’re going to talk about what a wedding planner does and will be able to help the couple.

Who is it?

The main function of the wedding organiser is to relieve the newlyweds of the hassle and nervous stress during the preparation of the event. It is the agency that will be able to make this process easier for you.

The main tasks:

Drawing up a plan of preparation for the wedding,
Help in choosing the concept, colour schemes
Optimising the budget and its proper distribution
Assistance in selecting a venue for the ceremony and banqueting
Selection of specialists from pastry chef to pyrotechnics
Organising entertainment and recreation areas
Resolving all issues with the venue administration
Selection of a hotel or alternative location for the bride’s assembly and morning shoots
Transfer of the couple and guests
Working out the timings of the day
Assistance in selecting wedding images
Coordination of the wedding day
Dealing with all organisational and force majeure issues on the wedding day and the day before
Meeting contractors on the wedding day
Supervising the catering and wedding party
Seeing off the guests, controlling the couple’s departure from the venue
Organisation and control of dismantling works
Trying on dresses, choosing hairstyles and make-up — all these are pleasant chores that you want to spend time on. But who will take care of calculating alcohol, choosing specialists, looking through numerous portfolios and agreeing on the terms of work, hours of travelling to the sites and endless communication with managers? This is where the organiser comes to the rescue.

Responsibilities of an organiser

The most important thing is to make your day perfect and give the couple the opportunity to enjoy the special atmosphere of the celebration in a circle of close people. The organiser will help to draw up timings: he/she knows all the pitfalls, nuances and tricks, will advise how much time should be given to this or that part of the celebration.

On the day of the event, the organiser solves the following issues:

Organising the bride’s morning, meeting the team (photographer, stylist, decorator, etc.)
Control of the timely arrival of transport
Control of delivery of details for the bride’s morning — bouquet, boutonniere and other accessories.
Control over the work of decorators within the timing and general concept
Control over the arrangement of printing and decor elements — from ring cushion to glasses and seating cards.
Meeting guests
Coordinating the ceremony, photo shoot and buffet.
Resolving issues with the venue administration
Organising correct mutual work between wedding contractors
Assisting in the delivery of flowers and gifts to the newlyweds’ room
Dealing with force majeure situations

Bridesmaid

Preparing for a wedding is a lot of stress, and not every bride is able to cope with the flow of information related to the organisation, as well as a lot of complex issues that need to be solved every minute. The organiser will not only help to solve all the issues, but also become a true friend. Psychological support and confidence that everything goes according to plan — this is exactly what every bride needs.

The mass of tasks that require constant supervision, organising meetings and all the necessary arrangements is something that not everyone can cope with, but it is what awaits the couple in preparation. A wedding planner will allow you to relax and enjoy the process.

A wand of encouragement

The most important day. Excitement, trepidation and rush — these emotions overwhelm any bride on her wedding day. But what if at that moment the bride finds out that:

The banquet area has been flooded by an overnight downpour
The delivery of printing is delayed because of a traffic jam on the road
The groom forgot his rings.
A button on the wedding dress came off, etc.
Any bride can be shocked or, at the very least, very upset. But if you still decide to trust the wedding organiser, then be calm. Of course, the organiser will not remove traffic jams from the roads of the city, but he will be able to slightly change the course of the wedding program, so that no one noticed the lack of printing an extra half hour. He will be able to organise a new site for the banquet and will help to sew an unfortunate button. He always has at hand all the essentials from sewing kits to first aid kit and dozens of necessary and important contacts — phone numbers of stylists, taxis, photographers and decorators — just one call from the organiser will solve even the most complicated problem.

Proven team

By contacting an organiser, you will not only get a carefully planned day, but you will also be able to find all the necessary professionals for your dream wedding. An experienced organiser will always have a list of proven professionals that they have worked with or seen working with, and that they can safely recommend.

Listen to the opinion of the organiser, even if you have already chosen a team — he will be able to tell you about the ‘pitfalls’ of this or that site, the disadvantages or advantages of photographers or videographers, the nuances of working with decorators and florists. Working with a reliable team, the organiser can guarantee the quality of work and perfect result that you will get on your wedding day.

Time Manager

A prerequisite for a successful celebration is a clear plan of action, which takes into account not only the tasks, but also the time to complete them. It is the organiser who will carefully make sure that the stages of wedding preparation go gradually, without delay and disruption of deadlines. He will be able to remind about the meeting with the stylist, will make sure that the florist received a timely reminder of the order, and the restaurant confirmed the detailed menu for the banquet.

Wedding coordinator

The most important day for which you have been preparing for a long time has arrived. You can be sure that it will go properly. An organiser will allow you to be yourselves, spend time with each other and your guests, and not worry about the little things. The coordinator himself will meet the guests and the team, supervise the timely serving of food and strict adherence to timings, solve hundreds of issues that arise on the site.
While you are enjoying the holiday, the dream team is creating it!